Posts Tagged: galas

Tips On Negotiating For Your Reception Hall

4 Important Negotiation Strategies

to Use While Booking a Reception Hall

If you are planning to book a reception hall and looking for ways to negotiate prices for the same then details we will be providing in the following sections we will quite helpful for you. We will be covering topics such as vendor negotiations, importance of proper research and several other crucial details which will help you negotiate to get the best deal.

Booking a Reception Hall and Negotiation Strategies to Use

Windsor reception hallsYou target should be to negotiate to:

  • Get a specific percentage as discount from overall cost.
  • Remove one or more items from the package for lowering the price.
  • Make some substitutions in your package to avail a better deal (as for instance, have fewer drinks to have more food).

Negotiate with Vendors – Hire a Planner – Understand Why & When – Perform Research

Vendor Negotiations


Vendors are always on the look out for opportunities of creating a portfolio which includes coverage of events at different venues. As such if you have selected a hall from one of the very special Windsor reception halls then it would work in your favor. Many of the vendors (such as photographers) will be willing to negotiate their prices to utilize this chance of expanding their portfolio.

Publication in Media Outlets

If you allow your reception to be published in different media outlets then it would help you negotiate better prices with your vendors. Vendors make use of media outlets to promote their work. 

Accordingly, being able to provide reference of your reception will be a opportunity they will not like to miss and would be prepared to offer you better rates.

Wedding Reception Planner

Hiring a planner can be quite useful for you. Many vendors work on regular basis with their preferred planners and as such are always ready to offer more concession to them since planners provide them regular work.

Why and When

You need to have clear understanding of when and why Windsor reception halls will be prepared to negotiate. As for example, a reception held on Saturday in peak season will always get booked easily and the venue will be reluctant to negotiate on anything. On the other hand, the reception hall will be willing to negotiate on prices during off season and weekdays. You may have to pay significantly less for receptions planned for late autumn or early springs while the opposite will be true if the reception is scheduled mid summer or on any special day (such as Valentine's Day).

Proper Research

You should visit multiple Windsor reception halls to check the price they are quoting and services on offer. 

Substitution: During discussions with the halls you need to ask whether it will be possible to substitute some of the services which are part of the package. As for example, will they be ready to offer room hire and remove in-house catering from the package? This way you will be able to bring down the package cost as well as save on catering by hiring outside caterer for a price which is lower than catering charges offered by the reception hall.

Source of Revenue: Additionally, you need to check the primary source of revenue for the reception hall and whether they will allow you to make arrangement for other aspects yourself. As for instance, if a reception hall is operated by a company with catering as its primary business with corkage and food main sources of revenue then you need to ask if you will be allowed to utilize outside vendors for flowers, music and decor. Most of the time reception halls will agree to such requests.


To conclude we can say that negotiating in the right manner can certainly be useful for you and help bring down expenditure you have to make on booking the hall and vendor services.

Tips On Selecting Colors For Your Event

4 Critical Mistakes to

Avoid While Selecting Colors for Events

Colors bring vividness into things and by using them properly you can easily liven up any event. But you need to avoid making certain mistakes which can easily spoil theme of your event and make it lackluster. In the following sections we will look at some such mistakes and steps you can take to avoid making such mistakes.

Mistakes to Avoid While Choosing Colors for Your Event

Venue Colors

banquet halls WindsorAt the time you decide on colors for your event it will be important to consider the colors at the venue. As for example, if the banquet hall has gold and burgundy carpets then color scheme of fuchsia and lime green is going to clash. If you face such situation then the best option is to first consider decor at the venue and choose your colors accordingly. Another option is to visit few of the banquet halls Windsor region and select one which does not use too many colors for you to worry about.

Mock Florals

When it comes to colors, they tend to be subjective. Accordingly, you can not be sure that the florist will show up with same vibrant coral blooms that you were expecting. In such situation you may get something which is close to being baby pink instead of coral bouquet that you had imagined. It can be quite annoying if it completely ruins the overall look of the venue. To avoid facing such situation what you will have to do is ask florist to assemble a test centerpiece and bouquet. This way you will be sure that your and florist's perception of  colors is same and you will not have to face any major surprises on the day of the event.

Deciding about Colors

Selecting colors is one of the most important tasks in any event planning process and plays a crucial role in deciding tone for the event. But, in case the decision about colors is delayed then it can create problems later on. You may have to scurry around to get items which will properly match. Such delayed decision would be even more problematic if you decide to select a very unique color range. The solution lies in creating a deadline and adhering to it. Preferably you should start work on deciding colors right during the planning stage so that you can find the right colors which match the theme you have in mind.

Need for Contrast

Suppose there is a wedding and color theme for the wedding has been decided to be pale pink. Accordingly, color for bridesmaid dress has also been selected as pale pink. So far it is well and good but if you decide to order bouquets also of pale pink color then it will be a wrong decision leading to a completely flat as well as lackluster look. Thus, the right thing to do will be to take contrast into consideration while deciding about your dress, table linens, invitations and similar other things. Main idea is to make use of varying shades instead of keeping everything to be of same color.

A Final Note

Thus, as we can see colors play a very important role in providing banquet halls Windsor a completely unique look and feel. Apart from that you also need to take note of colors being used inside so as to create proper contrast which draws attention of your guests.